If you need a reliable tool to plan meetings with participants in different time zones, the Notta meeting scheduler is a great option. These tools remove the hassle of back-and-forth emails by automating tasks such as finding availability and sending confirmation emails and meeting reminders. Using meeting scheduler apps, you can save time and effort when planning meetings across time zones. While it may not always be feasible due to extreme time differences, prioritizing these hours helps prevent late-night or early-morning meetings that may be inconvenient for some attendees. Meetings during these overlapping hours will most likely suit everyone's availability. Once you know the time zone of all your team members, you can use a time zone converter or online tools like World Clock Meeting Planner to find overlaps in working hours. Based on the standard eight-hour workday, this implies a schedule overlap of 4 hours between team members working 8 am - 5 pm in these two countries. Let's take this example: Australia is 4 hours ahead of India's time. The first step in scheduling a meeting across time zones is to know your team’s time zones and identify overlapping time frames within working hours. Here are some tips and best practices to help you successfully plan a meeting across time zones. Hence, finding a meeting time that works for everyone can leave even the most organized managers scratching their heads.

Just when an employee in the US is about to round up for the day, it’s the beginning of a brand new workday for someone in the UK.

Scheduling meetings across time zones is one of them. While they offer incredible advantages in terms of flexibility and creativity, they also present a unique set of challenges. Remote and hybrid work models have become the driving force behind many successful organizations.

Schedule app sharing across time zones